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Policies & Guidelines 

 

Attendance and Examinations

  • Students must attend all lectures, scientific studies and laboratories. Students who fail to attend at least 80% of lectures and laboratories will not be permitted to take final examinations. Students who fail the required attendance margin of 80% will receive a final grade of (DN) in the course. Excuses are not accepted
  • Attendance will be recorded from the beginning of the semester or from the day of adding the course.
  • Students who do not attend the final exam in a course will get a zero mark for the final exam and their grade for course will be calculated according to all other work submitted for the course (which includes: exams, projects and other academic activities). If the student furnishes an acceptable reason to the Academic Affairs for not attending the final exam then the College Council may allow him/her to take a make-up final exam and, therefore, change his/her grade.   
  • All final exams time length should not be less than 2 hours and not more than 3 hours length. 
  • The College Council has the right to form a committee that cooperates with the academic departments to arrange the final exam activities. The duties of this committee are to review and submit all grades to the Academic Affairs within 3 days from the date of the final exam.   
  • The instructor of a course is responsible for preparing the course exams. In certain cases the College Council with the recommendations of the Chairman of the Department may assign others to prepare exams.   
  • The Instructor of a course is responsible for grading the course final exam. Whenever necessary, the Chairman of the Department may designate one or more of the same specialization to help in grading the course final exam. Under certain cases, the College Council may designate others to grade the course final exam.   
  • Whoever grades the final exams is responsible to record the course grades on the grade program, sign the sheets, get the Departmental Chairman’s approval, and submit the grades in a closed envelope to the Academic Affairs.
  • Students are not to be given more than two major exams in one day unless permitted by the College Council. 
  • Students who are late to arrive at the final exam location for thirty minutes or more are not allowed to take that final exam.  
  • Cheating in exams or not following procedures and policies implemented by CBA during exams are things to be punished for by the college according the related bylaws. 
  • The College Council, when necessary, gives permission to re-grade an exam during a period not exceeding the beginning of the following semester. 
  • Assessment of each course is made of 100 points divided as follows:
             1- 20 points for the mid term exam
             2- 40 points for final exam  
             3- 40 points for all other semester activities which includes
                  homework, quizzes, exams, reports and any additional
                  requirement such as projects, scientific research, field
                  work and class participation.
  • Department Council can permit on the basis of a recommendation from the course instructor for students who did not complete the requirements of any course to complete it during the following semester. Those students will receive an incomplete grade that appears on the transcript as (IC) i.e. INCOMPLETE. IC grade will not affect the term GPA nor the overall GPA. Students must fulfill the remaining requirements of the course during the following semester so as to get their grades changed from IC to the revised grades. If Students fail to fulfill the remaining requirements of the course during and by the end of final exams period of the following semester then the IC grade will be changed to (F) i.e. FAIL and will be considered in the accumulated GPA.
  • Students taking a course of a research nature that may require more than one semester to complete will get an (IP) i.e. IN PROGRESS grade in this course. When Students fulfill the remaining requirements of the course they will receive the earned grade in the course. If the student could not fulfill remaining requirements of the course within the allowed period then he or she may be given an IC in this course if the Department Council (for this course) approves .
  • Students are allowed to retake courses with a D grade to improve their GPA. In this case the new grade will be the counted grade in the GPA while the old grade will stay in record with a letter (X) i.e. retaken added to it, and it will not count in GPA.
  • ööA student who fails one course or more must register the same course (or courses) again and in this case the new grade will be counted and the old (f) grade (or grades) will be changed to (xf).
  • All courses that involve seminars, presentation, research and practical or training nature are exempt from all or some of the previously mentioned rules and regulations. That is according to the College Council’s decision upon recommendations by the Department Council. The College Council will decide ways to assess such courses.
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Academic Probation at CBA

  • To continue studying at CBA, a student must maintain a GPA of at least 2.00
  • If a student's GPA becomes below 2.00 he or she will receive the first academic warning and will be put on academic probation for the following semester.
  • If a student’s GPA continues declining below 2.00 during the following semester and his/her term GPA is also below 2.00, the student will receive the second academic warning and remain on academic probation for the following semester.
  • If a student’s GPA continues declining below 2.00 during the following semester and his/her term GPA is also below 2.00 the student will receive the third and last academic warning and remain on academic probation for the following semester. If a student’s GPA continues declining, he or she will be dismissed from CBA. A student has the right to apply to the Departmental Chairman within two weeks of receiving the dismissal letter for a last chance to improve the term GPA as a step to improve his/her Cumulative GPA. The Board of Trustees, upon recommendations by the Departmental Council and the College Council, may offer the student one more semester to study some course in order to improve his or her GPA to 2.00 or better.
  • If a student on academic probation could achieve a term GPA of 2.00 or better with his CGPA still below 2.00 then he will remain under academic probation for the following term but with the same academic warning level. However if both his term GPA and CGPA improved to 2.00 or better then he will be removed from the academic probation status completely. 
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Studying System at CBA

CBA is offering a wide range of highly sophisticated academic programs that are carefully designed to bridge the gap between the marketplace and educational institutions in the Kingdom. A CBA student is granted a BBA degree i.e. BACHELOR OF BUSINESS ADMINISTRATION upon successful completion of 131 credit hours over a four-year study period. CBA teaching system for each major is divided into 8 levels of study to provide the following objectives:

  • Concentrating on the major as a comprehensive program, study must be completed during the required time period besides concentrating on students understanding of the study materials and increasing their skills.
  • Understanding the individual differences among students. Each student is given the freedom to customize his or her plan according to his or her personal capabilities and skills.
  • Providing all the necessary trust to Lecturers empowered to evaluate students according to their capabilities and skills.
  • Using various assessment methods such as quizzes, midterm exams, final exams, and individual and group projects.
  • Enhancing the relationship between the students and instructors in order to guide the students effectively.
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Studying Status at CBA

  • Full time:
    Students are either non-employed or permitted by their employers to be full-time students at the college. A full-time student has a right to register at least twelve credit hours with a maximum load of eighteen credit hours each semester.
  • Part-time:
    A student can be an employee of a Government organization or a private enterprise. A student has the rights to register twelve credit hours with the maximum load of eighteen credit hours
  • Visiting Student:
    Is a student enrolling at CBA from other universities subject to the following conditions:
        - The college approval.
        - Any other requirements by the College Board of Trustees.

    Each visiting student studying at CBA is required to:
          - Provide a letter of recognition from the attending college.    
          - Obey all rules and regulations of CBA. Receive a transcript
             of all courses studied at CBA.
          - College Board of Trustees decides the maximum credit
            hours to be equalized to the each visiting student (36 credit
            hours).
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Transferring Students

  • Transferring From Other Universities and Colleges to CBA:
      Requirements of transferring to CBA:
           - Applicant must have attended at least one academic 
             semester at any university, college, post secondary school
             college or institute that are internationally accredited and
             recognized by the Ministry of Higher Education in Kingdom
             of Saudi Arabia. 
          - Applicants must not have been out of any of these
            universities and colleges for more then two year at least.
          - Applicants must not be terminated or dismissed from any
            universities or colleges for academic or dishonorable reasons.
          - Applicants are allowed to transfer all the credits according
            to followed rules and regulations of CBA.
          - Applicants must fill up the application form of transferring
            credits, in addition to writing letters, addressed to the
            Department of Academic Affairs at CBA, explaining in detail 
            the reasons of transferring to CBA. All applications should
            include the applicant’s telephone number and addresses for
            easier contact.
          - Applicants must include with their applications their last
            official transcripts from the previously attended colleges or 
            universities.
          -Total transferred credit hours must not exceed 40% of total
           credit hours required to finish the degree at CBA (52 credit
           hours only).
          -  Applicants for transfer should provide descriptions of
             courses from previously attended colleges or universities.
             Descriptions should include the following:
                 1- Detailed descriptions of the courses explaining the
                      general idea of the studied material.
                 2- Objectives of the courses.
                 3- Providing in details the number of credit hours
                     (lecturing hours, contact hours and laboratory hours).

      Requirements of Courses Equalization at CBA
          - Previously taken courses must be from a recognized
            college or university by the Ministry of Higher Education.
          - C grade or higher in the course(s) to be equalized. 
            Course description, contents and objectives must be at
            least equivalent to 75% of corresponding course at CBA.
          - Credit hours for the course should be equal or higher than
            those of the corresponding course at CBA.
          - Equalized courses for a regular semester should not exceed
            21 credi hours; and 12 credit hours for a summer semester
          - Note: Equalized courses at CBA are neither assigned grades
           nor counted as part of the students accumulated GPA.

    Equalization Procedures
         - A Student is to apply by filling up all the required forms that
           were mentioned in the transfer requirements and submit
           them to the Academic Affairs.
         - Academic Affairs will review the documents to make sure
           that all the required rules and regulations at CBA are met.
           Then the documents will be sent to the Associate Dean for
           Academic Affairs.
         - The Associate Dean for Academic Affairs who will transfer
           the documents to the pertinent Academic Department.
         - The Equalization Committee at the Department will make a 
           full review of all documents and then equalize the credits 
           that fulfill the requirements and present it to the
           Departmental Council for recommendation for approval.
         - After the recommendations of the departmental council, all
           documents will be sent back to the Associate Dean for
           Academic Affairs in preparation for presentation to the
           College Council.
         - The College Council will review and approve the equalization.
         - The Academic Affairs will act on the decision made by the
           College Council. Student's transcript will carry the equalized
           courses. No grades will be assigned for these courses.
         - The student will be informed about the result of the
           equalization
         - Note: If, at any stage, it is discovered that a student was
           dismissed from other institutions because of disgraceful
           reasons, all transfers and equalization will become invalid and
           he or she will be dismissed from CBA.
  • Transferring from to another Major at CBA

      Conditions of transferring to another major at CBA:
        -  A student is allowed to change his or her major..
        - Rules of Courses Equalization
               1- Each course to be equalized must have been passed.
               2- All courses taken at CBA will appear in the student's 
                   transcript including all grades and cumulative
                   gradepoint average.
               3- The Department which receives the transfer student
                   will review the student's record/transcript and put a
                   suitable plan for the student to complete his or her
                   degree according to the new major.

      Equalization Procedure
         - A Student has to apply by filling up all the required forms
            that were mentioned in the transfer requirements and
            submit them to the Academic Affairs.
         - Academic Affairs will review the documents to make sure
           that all the required rules and regulations at CBA are met.
           Then documents will be sent to the Associate Dean for    
           Academic Affairs.
         - The Associate Dean for Academic Affairs will transfer the
           documents to the pertinent Academic department. The
           equalization committee at the department will make a full  
           review of all documents and then equalize the credits that
           fulfill the requirements and present it to the departmental
           council for recommendation for approval.
         - After the recommendations of the departmental council, all 
           documents will be sent back to the Associate Dean for
           Academic Affairs in preparation for presentation to the
           College Council.
         - The College Council will review and approve the equalization.
         - The Academic Affairs will act on the decision made by the
            College Council.
         - The student will be informed about the result of the
            equalization.
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Graduation

A student graduating from CBA must finish all the required courses with a passing grade according to the academic curriculum of department. He or she has to maintain a GPA of 2.000 or higher. If the student finished all the required courses for graduation but with a GPA less than 2.000, the College Council has the right to recommend certain courses for the student to study in order to increase his or her GPA to reach 2.000. Graduating students are requested to fill up and submit the graduation form (Form A8) to the Academic Affairs.

To obtain a Bachelor degree form CBA, a student must successfully finish at least 79 credit hours at CBA.

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Halting or Postponing Study

  •  A student has the right to request to postpone his or her study due to rationally accepted reasons approved by the College Council. The period of postponement should not exceed two consecutive semesters or three un-consecutive semesters as the maximum limit for being away from the college. If he or she exceeds the limit, the student will be terminated from the college and it is the authority of College Council to reconsider allowing the student to resume his or her studies at the college.
  • If a student is away from the College for two semesters without a request he or she will be terminated from the college. However, if a student is out of college for less than one semester, only the College Council has the right to terminate that student.
  • Students who are studying at other universities or colleges as "visiting students" are not considered out of college. Also a student is terminated if he/she is out of the college for three semesters.
  • Terminated students due to being away from the College can request reactivation of their status at the college using the same records and the same students’ numbers according to the following:
         1- A student should submit request during a time 
             period not to exceed four semesters since termination. 
         2- Approval of the Departmental Council and the College
             Council. 
         3- If the halt length is four semesters or more, then
             the students can apply as new students. Previous records
             will not be considered. Here students must pass all
             requirements of admission.
         4- Only one reactivation per student is allowed.
         5- Students who were academically dismissed from the college previously 
             are not allowed to reactivate and they have the right to
             request new admission to the college.
  • Students who were previously expelled from CBA because of dishonorable reasons are not allowed to be reactivated or admitted again at the college.
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Codes of Conduct

College Council of CBA understands the necessity of the college duties and responsibilities toward its students. In addition, it understands the responsibilities and duties of students toward the college.

Students should respect the rules, regulations and policies of the college which have been issued as an educational foundation aiming to create a comfortable environment for students to achieve a successful academic life. CBA management hopes that students will follow and abide by all these rules and regulations.

All students enrolled are subject to the Code of Conduct. Anyone not following the rules, regulations, policies and academic ethics is considered provoking this Code of Conduct, which includes the following:

  • Any activity which violates the college system.
  • Any action which contradicts religious, human ethics and decent behavior in or outside the college.
  • Any spreading of rumors that are considered negative to the college reputation.
  • Threats, either by stress or physicality, or any other form of
    harassment.
  • Any abuse or mishandling of the examination system.
  • All types of cheating or trying to cheat in examination.
  • Any abuse or misbehavior in classes.
  • Attacks or verbal abuses on the college staff, students or
    workers.
  • Disruption of any of the college activities directly or indirectly.
  • Destruction or misuse of any of the college assets inside or
    outside classes.
  • Holding or carrying flammable items or explosives or possessing,
    holding, or carrying unethical photographic materials or
    magazines or any pornographic subjects.
  • Any fixing, changing or modification of any of the college
    materials or assets.
  • Arriving late for lectures and classes.
  • Organizing committees, seminars, parties, groups or publishing newspapers and magazines or distributing them or collecting money or signatures inside or outside the college without permission from the college.
  • Deliver inaccurate or misleading information about the college to newspapers, magazines or any of the media sources.
  • Making any changes or modifications to any of the college official documents or materials or illegally obtaining information or materials such as data regarding student affairs or admission and registration.
  • Refusal of a student to accept the punishment authorized by the college.
  • Use of mobile telephones during classes or lectures.
  • Smoking inside the college premises, except designated areas.
  • Employers and potential employers continuously visit CBA's campus. Therefore, it is important students are professionally and appropriately dressed. Students are required to dress in an appropriate, office-oriented, becoming manner, based upon accepted practices of local business and professional offices. Shorts are not allowed to be worn by students who are attending classes. Clothing with vulgar or obscene wording or graphics will not be allowed.
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Termination from CBA

Students can be dismissed or terminated from CBA because of the following:

  • If a student could not improve his or her GPA after receiving three subsequent academic warnings as a result of declining GPA (GPA below 2.0 out of 5.0).
  • If a student could not finish all the graduation requirements in a period of six years. The College Council has the right of granting some students more time to graduate but not more than eight years.
  • If a student breaks the college laws, rules, and regulations.
  • If a student fails three times in any non-credit English level. 
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